Executive Assistant

Dubai, United Arab Emirates
Full Time
CEO Office
Experienced

Justlife is rocking the region with its beautifully designed for-all-home services app and looking for brilliant minds and skilled professionals who can think outside the box and have a limit that defies the sky.

 

Do you envision shaping the future of all home services in one of the fast-growing tech startups based in Dubai?

 

Come onboard and dedicate yourself to becoming #everydaybetter! 

 

Take over a key role as an Executive Assistant to our co-founders, and be a part of this exciting adventure of never-ending growth and success.  

 

In this role, you will work directly with our co-founders in Dubai, expertly managing their complex calendars and enhancing business productivity at the highest level.

 

What we expect from you:

  • Coordinate and manage complex schedules for both co-founders, including arranging meetings, appointments, and travel plans
  • Serve as the primary point of contact between the co-founders and internal/external stakeholders
  • Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries
  • Handle day-to-day administrative tasks such as filing, data entry, and document management
  • Assist with special initiatives (when required), by providing research, data, and logistical support
  • Oversee office operations and procedures to ensure organizational efficiency
  • Handle sensitive information with the utmost discretion and maintain confidentiality at all times
  • Utilize tools and software to streamline processes and improve productivity. Assist in setting up and troubleshooting tech devices and platforms for the co-founders
  • Foster positive relationships with team members, clients, and partners, acting as an ambassador for the co-founders
  • Adapt to the fast-paced, dynamic nature of a startup environment, and be willing to take on additional tasks as needed
 

What we are looking for:

  • Bachelor’s degree in Business Administration, Communications, or a related field
  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably within a startup or tech company
  • Experience in supporting C-level executives or senior management
  • Proficiency in G Suite (Mail, Drive, Calendar, Meet, Docs, Sheets, Slides, Forms)
  • Familiarity with collaboration and productivity tools like Slack, Asana, and Google Workspace
  • Fluency in English is required; proficiency in Arabic is a plus
  • Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively
  • Strong attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Ability to interact with internal and external stakeholders professionally and effectively
  • Strong interpersonal skills with the ability to build and maintain relationships
  • High level of emotional intelligence and discretion in handling confidential information
  • Flexibility to adapt to the fast-paced, dynamic environment of a startup
  • Willingness to take on additional tasks and responsibilities as needed
  • Ability to anticipate needs and proactively address challenges
  • Strong decision-making skills and the ability to act independently
  • High degree of professionalism, with a polished demeanor and positive attitude
  • Reliable and dependable with a strong work ethic
  • Understanding and appreciation of the startup culture and its unique challenges and opportunities
 

PERKS OF BEING A PART of JUSTLIFE

Nothing would replace the start-up spirit, working with an evolving culture and fulfilling workplace! And, we offer you benefits like:

We care about you

  • Flexible working hours and remote working arrangements depending on the job.
  • One-day extra vacation on your birthday with our JustHoliday!
  • Free Justlife credits so you can enjoy our own services.
  • Work reality escapes opportunities through team-building games, challenges, and many more activities.

 We improve you

  • Working with a great team and entrepreneurial spirit.
  • Continuous learning with mentorship, coaching, on-the-job, and internal-external training.
  • Never-ending growth and fast career development and internal career opportunities.
  • A fair and objective Performance Management System.

We recognize you

  • Ignition of the hero in you through our ‘’JustHeroes’’ Reward and Recognition Program.
  • Availability of company discounts and gift vouchers.
  • A bonus for every successful Employee Referral.

ABOUT US

At Justlife, we envision a life without any chores that keep you from doing what you really want to.

Justlife is the region’s leading super app for home services. We connect individual needs with on-demand services, through our innovative marketplace platform.

We helped digitalize the cleaning service industry in UAE, back in 2015, and have been expanding our services from home cleaning alone to serving all our customer’s needs at home across the GCC. We now offer home cleaning, salon & spa at home, healthcare at home, maintenance & repairs, upholstery cleaning, pest control & disinfection, moving and packing, and car cleaning, and many more.

We built a network of thousands of trained professionals and served over 6 million sessions across UAE, KSA, Kuwait, Qatar and Oman. With a team of 200+ full-timers and over 1000 service professionals, we pride ourselves in having created a culture that puts people first.

We promise our customers stellar service, our suppliers a valuable partner, our professionals a better life, and our employees a work environment where they can be their best versions of themselves.

Join the tribe and let’s become #everydaybetter, together!

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